TherapyNotes billing
Billing services for TherapyNotes practices
We handle billing for therapy and psychiatry practices that use TherapyNotes, working inside your account. We review charges, send claims within 24 hours, post payments, work every denial and follow up on unpaid claims, for solo clinicians and multi-clinician groups.
- Works inside your TherapyNotes account
- Built for groups with many clinicians
- Psychotherapy and prescriber (E/M) coding
Inside TherapyNotes
What we handle for you in TherapyNotes
TherapyNotes is widely used by behavioral health groups, from a few therapists to practices with prescribers and supervisees. Its billing tools work best when someone checks every claim and every remittance.
Charge review
We check each session’s code against the note: psychotherapy time for 90832, 90834 and 90837, and E/M with add-ons for prescribers.
Electronic claims
We submit claims electronically, watch for rejections and fix them the same day.
Remittance and posting
We post ERAs and paper EOBs, apply adjustments correctly and clear unapplied payments.
Group setup
We make sure rendering and billing providers, group NPI and taxonomy are set correctly for every clinician.
Supervisees
We check how pre-licensed clinicians’ sessions are billed, because payer rules on supervision differ and mistakes lead to take-backs.
Denials and A/R
Denials are worked within 5 business days, and aging claims are followed up weekly.
Common problems
TherapyNotes billing problems we fix most often
The software is rarely the problem. Settings, payer enrollment and daily follow-up are.
| Problem | Why it happens | What we do |
|---|---|---|
| New clinician’s claims all deny | Clinician billed before being credentialed or linked to the group contract | Check credentialing status before the first session |
| Wrong provider on the claim | Rendering vs billing provider set up incorrectly | Correct provider setup for each clinician and payer |
| Unapplied or duplicate payments | Remittances posted to the wrong claim or not matched | Reconcile deposits against remittances monthly |
| Supervisee claims taken back | Payer does not allow billing under the supervisor for that plan | Follow each payer’s supervision rules before billing |
| 90837 audits | Session times not documented | Check start/stop times before claims go out |
Growing groups
Adding clinicians without losing a month of claims
The most expensive moment for a group practice is a new clinician’s first month. If they see clients before they are credentialed and linked to your group contract with each payer, every one of those claims can deny. Most payers take 60 to 120 days, so credentialing should start when the offer letter is signed, not on the first day.
We track each new clinician payer by payer: CAQH profile, application, contract, effective date, and the provider setup in TherapyNotes. You get a weekly status update, and we tell you which clients a new clinician can see in-network and from when. See group practice billing and insurance credentialing.
Pricing
Keep TherapyNotes. Add a billing team.
From 2.5% of collections. No setup fee, no long-term contract.
All EHRs we work in
SimplePractice, TherapyNotes, Tebra, AdvancedMD, Valant, Osmind and more.
Learn more →Free claims audit
A written report on your last 90 days of claims, with a dollar estimate.
Learn more →RevenueCTRL is an independent billing company. We are not affiliated with, endorsed by or a partner of TherapyNotes. TherapyNotes is a trademark of its owner, and we work in it as a user with access you grant.
Common questions
Do you work with group practices on TherapyNotes?
Yes. Group practices are a large part of our work: many clinicians, a group NPI, new hires joining often, and payer rules for each.
Can you bill for psychiatric prescribers in TherapyNotes?
Yes. We code E/M visits with psychotherapy add-ons (such as 99214 with 90833) and check that psychotherapy time is documented separately.
Will you change my TherapyNotes settings?
Only with your approval. We review your setup first and explain what should change and why.
Are you a TherapyNotes partner?
No. We are an independent billing company and work in TherapyNotes as a user, with access you control.
Guides from our team
Learn more before you decide
90837 vs 90834 vs 90832: Which Psychotherapy Code to Bill
The time rules for 90832, 90834 and 90837, how to document session length, when to add 90785, and how to bill 60-minute sessions without triggering payer audits.
Read the guide →CAQH ProView: Complete Setup, Attestation, and Maintenance Guide
How CAQH ProView works: profile setup, the 120-day re-attestation cycle, payer authorization, document uploads, and the errors that stall credentialing.
Read the guide →Accounts Receivable Management in Medical Billing: How to Reduce Days in A/R
Learn how accounts receivable management reduces days in A/R, recovers aged claims, and keeps your medical practice’s revenue cycle healthy.
Read the guide →Find out what your claims are leaving on the table
Tell us about your practice. We will review 90 days of claims and show you what is recoverable, at no cost.
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