SimplePractice billing
Billing services for SimplePractice practices
We handle insurance billing for therapists, counselors and psychiatric practices that use SimplePractice, working inside your own account. You keep documenting as usual; we send claims within 24 hours, post payments, follow up on unpaid claims and work every denial.
- Works inside your SimplePractice account
- In-network, out-of-network and secondary claims
- Credentialing, so claims pay in-network
Inside SimplePractice
What we handle for you in SimplePractice
SimplePractice is popular with solo therapists and small group practices. It includes tools for claims, remittances and superbills; we are the team that uses them every day.
Claims and resubmissions
We review each appointment’s CPT code, diagnosis, place of service and modifiers, then submit claims and correct rejections the same day.
ERA and payment posting
We make sure electronic remittance is set up for each payer you bill, post payments and adjustments, and flag underpayments against your rates.
Superbills and out-of-network
For clients who use out-of-network benefits, we make sure superbills carry the codes and details insurers need to reimburse them.
Secondary insurance
We bill secondary payers after the primary pays, so the balance does not land on the client by mistake.
Client balances
We check that copays, coinsurance and deductibles are set correctly on each client, so balances and statements are right.
Denials and A/R
We work denials within 5 business days and follow up on claims that have gone quiet, by portal and phone.
Common problems
SimplePractice billing problems we fix most often
The software is rarely the problem. Settings, payer enrollment and daily follow-up are.
| Problem | Why it happens | What we do |
|---|---|---|
| Payments posted by hand, or not at all | Electronic remittance is not enrolled for every payer | Enroll ERA payer by payer and post automatically |
| Claims rejected for provider details | NPI, taxonomy or billing address in settings does not match the payer’s records | Match settings to NPPES and each payer’s enrollment |
| Wrong client balances | Copay vs coinsurance, or deductible, set up incorrectly | Verify benefits and correct the client’s insurance details |
| Telehealth claims paid low or denied | Place of service or modifier default does not fit this payer | Set POS and modifiers payer by payer |
| Old claims never followed up | No one works the unpaid claims list every week | Weekly A/R follow-up until paid or closed |
Managed billing
SimplePractice’s own billing service or an outside team?
SimplePractice offers a managed billing option for in-network claims. It suits many solo therapists. Practices that also need out-of-network help, credentialing, secondary claims, complex appeals or a dedicated team often prefer an outside billing company. Check SimplePractice’s current plan details, compare what each option covers, and choose what fits your practice. See billing for therapists and mental health credentialing.
Pricing
Keep SimplePractice. Add a billing team.
From 2.5% of collections. No setup fee, no long-term contract.
All EHRs we work in
SimplePractice, TherapyNotes, Tebra, AdvancedMD, Valant, Osmind and more.
Learn more →Free claims audit
A written report on your last 90 days of claims, with a dollar estimate.
Learn more →RevenueCTRL is an independent billing company. We are not affiliated with, endorsed by or a partner of SimplePractice. SimplePractice is a trademark of its owner, and we work in it as a user with access you grant.
Common questions
Do I have to stop using SimplePractice to work with you?
No. We work inside your SimplePractice account with our own user access. Your notes, calendar and client portal stay the same.
Can you bill out-of-network claims for SimplePractice users?
Yes. We help with superbills and out-of-network claims so clients can get reimbursed, and we follow up when insurers ask for more information.
Can you also get me credentialed with insurance?
Yes. We credential therapists with commercial payers, Medicare and Medicaid, and we credential 5 commercial payers free when you sign up for billing.
Are you a SimplePractice partner?
No. We are an independent billing company and work in SimplePractice as a user, with access you control.
Guides from our team
Learn more before you decide
How to Bill Insurance as a Therapist: A Step-by-Step Guide
How therapists get paid by insurance: verify benefits, code the session, submit the claim, post payments and work denials before filing deadlines.
Read the guide →How to Get Paneled With Insurance as a Therapist: Steps, Timeline and Cost
How to get in-network with insurance as a therapist or counselor: what you need, how long it takes, what it costs, and what to do if a panel is closed.
Read the guide →Telehealth Billing for Mental Health: POS 02 vs POS 10, and Modifier 95 vs GT
Which place of service and modifier to use for telehealth therapy and psychiatry visits, how audio-only visits are billed, and multi-state licensing.
Read the guide →Find out what your claims are leaving on the table
Tell us about your practice. We will review 90 days of claims and show you what is recoverable, at no cost.
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